Automatic AI Messages in the Unified Inbox: The Hotelier Who Replies Before Being Asked
Editor photo Author:
Nikos Iliakis (Digitelia Founder)

Automatic AI Messages in the Unified Inbox: The Hotelier Who Replies Before Being Asked

With Digitelia’s Unified Inbox and built-in artificial intelligence (AI), communication with guests becomes automatic, smart, and human — from the first message to the booking confirmation.

99%
Faster responses
+25%
Increase in bookings
5
Supported languages
24/7
Always-on availability

The digital receptionist who never sleeps

Your guests send messages at any hour — for example via Booking, Airbnb, or Expedia. Until now, that meant endless notifications, copy-paste replies, and missed opportunities.

With the Digitelia Unified Inbox and built-in Artificial Intelligence (AI), communication becomes automated, consistently high-quality, and almost instant.

How AI Messages work in the Unified Inbox

  1. The guest sends a message (availability, check-in times, parking, Wi-Fi, pets, etc.).
  2. Digitelia automatically understands the content using natural language processing (NLP).
  3. The AI drafts a real-time reply in the guest’s language (EL/EN/DE/FR/IT).
  4. The manager can approve or tweak with one click (optional).
Guest Question Automatic Reply from Digitelia
“Do you have parking near the hotel?” “Yes, there is a private parking area free of charge for our guests, right next to the property.”
“Can I check in after 23:00?” “Of course! We offer late check-in with self-check instructions via code. Would you like us to send them now?”
“Do you accept pets?” “Yes, we accept small pets upon prior notice. We’ll be happy to welcome your four-legged friend.”

Why enable Digitelia’s AI Messages

  • +80% faster response to guest requests.
  • +25% increase in bookings thanks to instant communication.
  • 100% consistency in tone and reply quality.
  • Multilingual support (EL/EN/DE/FR/IT) and automatic package management.

Smart AI Message Packages

Digitelia offers Smart AI Message Packages (250, 500, 1000, 2000, 5000 replies) — purpose-built for managers & hotels of every size.

The Unified Inbox advantage

Unified Inbox gathers all messages from Booking.com, Airbnb & Expedia into one screen. With AI Messages enabled, Digitelia PMS:

  • Automatically replies to recurring questions.
  • Logs and organizes the communication history.
  • Learns guest preferences and improves workflows.
  • Syncs listings with bookings and guest profiles.
  • Keeps reply quality consistent across channels.
  • Reduces load on your support team.

Enable the AI Inbox today

All you need to do is follow these steps:

  1. Sign in to the Digitelia Admin Panel.
  2. Click the “Add-ons” menu and enable “AI Features”.
  3. Choose from the main menu “Messages (Unified Inbox) → AI messages”.
  4. Purchase the package that fits you at the best market price.

From that point on, Digitelia’s AI takes care of the rest.

Digital assistant — Human hospitality

Artificial intelligence doesn’t replace hospitality — it upgrades it. It frees your team from routine so you can focus where it matters most: the guest.


Frequently Asked Questions

The AI proposes a message and you — optionally — make any edits and simply hit send!

Greek, English, German, French, and Italian.

Messages from Booking.com, Airbnb, and Expedia are gathered into a single screen.

Via AI Message Packages: 250, 500, 1000, 2000, or 5000 replies — choose according to your message volume.

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